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EPADS v2.0

Rescheduled (20-21 Oct) Introduction to PPRA Regulatory Framework 2026

Rescheduled (20-21 Oct) Introduction to PPRA Regulatory Framework 2026

A 2-day practical training on the PPRA Regulatory Framework 2026 covering procurement planning, bidding, evaluation, contract award, grievance handling, methods, and an introduction to e-PADS, with real-world examples and practical applications.

Learning Objectives

KEY LEARNING AREAS

By the end of this course, participants will be able to:

  1. Understand the PPRA Regulatory Framework & Procurement Governance
  2. Explain the legal foundation, scope and principles of the PPRA Ordinance and Public Procurement Rules, 2026.
  3. Identify the responsibilities of the Principal Accounting Officer/Head of Procuring Agency, Procurement Cells, evaluation committees and third-party validation arrangements, including accreditation requirements and mandatory use of e-PADS.
  4. Develop Effective Procurement Plans & Specifications
  5. Understand the preparation, approval, publication and implementation of annual procurement plans, estimation of procurement value and prohibition of artificial splitting.
  6. Apply requirements for specifications, publication thresholds and response periods, while recognizing relevant sustainable procurement considerations.
  7. Apply Qualification, Pre-qualification & Blacklisting Procedures
  8. Formulate appropriate eligibility and qualification criteria and understand pre-qualification documentation, assessment, publication of results and validity.
  9. Distinguish disqualification, blacklisting and cross-debarment, including applicable procedures and review mechanisms, through practical cases.
  10. Select Appropriate Procurement Methods & Bidding Procedures
  11. Differentiate the competitive bidding procedures, framework agreements, gallop tendering and procurement of Schedule I commodities.
  12. Identify the conditions for shopping with and without RFQ, direct contracting, negotiated tendering, force account, direct contracting with State-Owned Entities and procurement of second-hand goods.
  13. Prepare Bidding Documents & Conduct Bid Evaluation
  14. Understand the use of applicable PPRA Standard Bidding Documents, bid security, bid validity, clarifications and submission deadline extensions.
  15. Apply requirements for electronic bid opening, disclosed evaluation criteria, responsiveness, tied and abnormally low bids, rejection, cancellation, re-bidding and publication of evaluation reports.
  16. Manage Contract Award, Performance & Closure
  17. Explain contract award requirements, applicable grievance periods, single responsive bids, performance guarantees, permitted negotiations and contract effectiveness.
  18. Understand the Contract Manager’s responsibilities for performance monitoring, approved variations, inspection, payments, third-party evaluation and closure, together with record retention and public disclosure requirements.
  19. Handle Grievances, Disputes & Procurement Deviations
  20. Understand independent GRC composition, complaint filing and decision periods, suspension of proceedings and appeals to PPRA’s Appellate Committee.
  21. Distinguish pre-contract grievances from post-contract dispute resolution and arbitration and identify material and non-material deviations, mis-procurement and applicable regularization procedures.
  22. Understand the Basic e-PADS 2.0 Workflow
  23. Recognize how e-PADS supports compliance throughout the procurement lifecycle.

Familiarize themselves with key functions through a live introductory demonstration, including procurement planning, notices, bidding documents, bid opening, evaluation reports and award information with an overview of available contract management functions.

Eligibility Criteria

TARGET AUDIENCE

This course is designed for officials and professionals involved in conducting, managing or overseeing procurement in Federal Government procuring agencies and other public sector organizations, including:

  1. Principal Accounting Officers, heads of procuring agencies and departmental executives responsible for procurement oversight, approvals and compliance.
  2. Procurement Cell officers and procurement personnel handling goods, works, consultancy and non-consultancy services.
  3. Members of bid evaluation, third-party validation, inspection and grievance redressal committees, including independent experts involved in these functions.
  4. Contract Managers, project managers and technical officers responsible for specifications, contract performance, inspection and acceptance.
  5. Finance, accounts, audit and planning officers involved in budgeting, payments, procurement records and compliance review.
  6. Administrators of ministries, divisions, attached departments, universities, autonomous bodies and State-Owned Entities involved in procurement decision-making and administration.
  7. e-PADS users, newly assigned procurement officials and trainees seeking a structured understanding of the Public Procurement Rules, 2026 and their practical application.



Prerequisites

Basic understanding of public sector administration or procurement processes.

Familiarity with government rules, policies..

Experience in procurement, finance, audit, planning, contract management, or administration is advantageous.

Willingness to participate in discussions and practical case studies.

Basic computer literacy for the introductory e-PADS demonstration.

DAY-1: Public Procurement Rules, 2026

(Foundational Framework & Procurement Procedures)

LectureTopicDescription 
1PPRA Ordinance & Procurement Governance (Rules 1 - 14)Overview of the PPRA Ordinance, 2002 and Public Procurement Rules, 2026: scope, procurement principles, definitions, integrity pact and mandatory use of e-PADS. Responsibilities of the Principal Accounting Officer/Head of Procuring Agency, establishment and accreditation of Procurement Cells, internal and external Bid Evaluation Committees, third-party validation and procurement assignment. References: Rules 1 - 14 
2Procurement Planning, Specifications & Publication (Rules 15 - 20)Procurement planning estimated procurement value, prohibition of artificial splitting, preparation of specifications and use of equivalent standards. Publication requirements, applicable thresholds, response periods and exceptions to publication. References: Rules 15 - 20.
3Bidder Qualification, Pre-qualification & Blacklisting (Rules 21 - 25)Eligibility and qualification criteria, pre-qualification documents, assessment and publication of results, validity of pre-qualification, disqualification and rechecking of qualifications. Grounds and procedures for blacklisting, cross-debarment and review petitions, supported by a practical case study.References: Rules 21 - 25.
4Procurement Methods & Bidding Procedures (Rules 26 - 33)Open competitive bidding and the bidding procedures, including conditions for their use. Procurement of Schedule I commodities, open and closed framework agreements, call-off arrangements and gallop tendering. Alternative methods: shopping with and without RFQ, direct contracting, negotiated tendering, force account, direct contracting with State-Owned Entities and procurement of second-hand goods. Practical illustrations of method selection and applicable conditions.References: Rules 26 - 33 and Schedule I.


DAY-2: Public Procurement Rules, 2026

(Advanced & Practical Application)

LectureTopicDescription 
5Bidding Documents, Bid Opening & Evaluation (Rules 34–48)Mandatory use of applicable PPRA Standard Bidding Documents; reservations and domestic preference; bid security, bid validity, clarifications and deadline extensions. Submission and opening through e-PADS, live broadcast requirements, responsiveness and evaluation criteria. Treatment of tied and abnormally low bids, discriminatory and difficult conditions, rejection of bids, cancellation, re-bidding and publication of evaluation reports. References: Rules 34–48.
6Contract Award and Management(Rules 49 - 62)Acceptance of bids, single responsive bids, performance guarantee, letters of credit, limitations on negotiations, confidentiality, entry into force of the procurement contract, maintenance of record and freedom of information. Appointment and duties of the Contract Manager, contract performance evaluation, inspection of goods and evaluation of services and closing of contract. References: Rules 49 - 62. 
7Grievance Redressal, Dispute Resolution & Mis-procurement (Rules 63 - 69)Introduction to socio-economic inclusion and environmental considerations in procurement. Constitution of an independent GRC with members entirely outside the procuring agency, complaints filing and decision periods, suspension of proceedings and appeals to PPRA’s Appellate Committee. Post-contract alternate dispute resolution (ADR) and arbitration. Material and non-material deviations, declaration of mis-procurement, Transition period and Repeal of Public Procurement Rules 2004. References: Rules 63 - 69.
8Introduction to e-PADS 2.0 & WorkflowLive introductory demonstration of e-PADS 2.0 covering access and user management, annual procurement plans, procurement notices, bidding documents, bid submission, opening, evaluation reports and award information. 


TBD
EPADS v2.0
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